Frequently Asked Questions and Glossary

Find answers to your grant related questions and a glossary of terms. If you have additional questions or have terms you would like added to the glossary, contact us at 250.360.3215 or by email.

Frequently Asked Questions

What kind of CRD Arts grants are there and how much can we apply for?

We have five grant programs. The Equity Grant and Incubator Grant programs allow a maximum grant request of $5000. The IDEA Grant allows for a maximum request of $3000.

The amounts for Projects, Series and Extended Programming Grants and Operating Grants are determined by evidence of demonstrated need in the application, the needs of other applications received at the same deadline, and limits to available resources.

Where does funding for CRD Arts grants come from?

CRD Arts & Culture Support Service is a sub-regional service supported by nine-participating jurisdictions: Saanich, Victoria, Oak Bay, Esquimalt, View Royal, Highlands, Metchosin, Sooke and Southern Gulf Islands. Although not a participant, the municipality of North Saanich has provided a donation in support of regional arts since 2013.

The budget for this service is established through an annual CRD Financial Planning process and is approved by the Arts Commission and the CRD Board of Directors.

Can we apply to more than one CRD Arts grant program at the same time?

No- with one exception. An organization eligible for a Projects, Series and Extended Programming Grant can apply for this grant, while also acting as a Sponsor Society for an Equity Grant applicant.

What’s the difference between Projects, Series and Extended Programming grants and Incubator grants?

Projects, Series and Extended Programming Grants generally support production. Incubator Grants support organizational capacity-building. While both programs are for arts-mandated organizations, Incubator Grants are generally for newer organizations needing help getting started. Some organizations may be at a stage where they could use both kinds of support, but you may only apply to one program at a time. Which you choose will depend on your organization’s current priorities.

How do we prepare a grant application?

Once you have confirmed your eligibility and received an application form, by contacting us, you'll want to make sure your application is as strong as possible.

The Greater Victoria Community Funders’ Network Grant Writing Handbook (PDF) contains useful information on preparing grant applications, responds to common questions and provides basic examples of application questions, answers, and budgets.

How does the CRD evaluate grant applications?

Each application is adjudicated on its own merit, as well as in relation to other applications received at a given deadline. The adjudication committee considers the following:

  • demonstrated ability to carry out the project;
  • the capacity of participants to achieve the artistic goals of the project;
  • the appropriateness of the project budget. In general, applicants are encouraged to develop diverse sources of revenue such as ticket sales, donations, support from foundations, other levels of government, etc.
  • the impact on the development of the arts in the Capital Regional District; and
  • the contribution to the artistic development of artists, the art form and to the organization itself.

We submitted our grant application. Now what?

All applicants are notified of the results of their applications following approval by the CRD Arts Commission. The adjudication process can take up to 10 weeks following the grant deadline.

The CRD Arts and Culture Support Service works with a group of appointed citizens – the Arts Advisory Council (AAC) – to adjudicate applications. The AAC recommends award amounts subject to final approval by the Arts Commission, a body of elected representatives from each of the jurisdictions supporting the service.

We received a CRD grant. When should we be acknowledging this funding?

If you receive a grant from CRD Arts & Culture Support Service, we'd like you to acknowledge this support through your organization's communications, including at events, through printed and online promotional material, as well as on your website and social media.

Our CRD-funded project is underway. Will you promote it?

We would love to support your project! Tag @crdartsculture on Twitter, Facebook and Instagram and use hashtags #crdarts and #yyjarts, so that we can amplify your messages. You can also send promotional information about CRD-funded arts initiatives to us by email. If possible, provide high-quality photos that you have consent to use, along with credit and caption information.

The CRD also maintains a public bulletin board in the lobby of its Fisgard office. Mail or deliver print posters promoting CRD-funded initiatives to be considered for the board.

Glossary of Grant Terms

accessibility

Developing accessibility means addressing the barriers and/or power imbalances that prohibit Deaf people and people with disabilities from accessing the same opportunities available to non-Deaf and nondisabled people and considers artists and staff and audience.  

Accessibility considerations include:

  • informational and communicational– includes access to ASL interpreters, audio description, subtitles and picture-in-picture interpretation boxes in video, or Braille.
  • physical or architectural– the removal of barriers in the physical environment to ensure people may enter and use facilities equally.
  • technological - includes accessible website design
  • organizational, attitudinal and systemic– includes education and training increasing competencies that will help guide organizational accessibility in design and service
(Sources: City of Victoria Accessibility Framework and Deaf and Disability Arts Practices in Canada by V. Leduc, M. Boukala, J. Rouleau, M. Bernier, A. Louw, A. McAskill, C. Théroux, L. Grenier, L. Parent, S. Bouscatier, S. Heussaff, D. Saunders, T. Tembeck, C. Grimard, E. Marcelli, and O. Angrignon-Girouard)

cultural safety

A culturally safe environment is physically, socially, emotionally and spiritually safe. There is recognition of, and respect for, the cultural identities of others, without challenge or denial of an individual’s identity, who they are, or what they need. Culturally unsafe environments diminish, demean or disempower the cultural identity and well-being of an individual. (Source: Engage BC)

Deaf

People with hearing loss, or are hard-of-hearing, oral-deaf, deaf-blind or late-deafened, many of whom identify as Culturally Deaf- sharing distinct sign languages, traditions, histories and values. Deaf with a capital “D” represents a range of experiences from being culturally Deaf to having hearing loss, and using multiple forms of oral and visual communication. Sign languages are regionally and culturally specific with unique syntax and grammar, distinct from written and spoken languages. Individuals may identify as having a disability rather than being culturally Deaf. (Source: Canada Council for the Arts)

disability

Disability is an experience of exclusion or disadvantage. People with disabilities are those with actual or perceived impairments who experience discrimination and disadvantage as a direct result of that impairment, or due to social, policy or environmental barriers. Impairments are physical, mental or learning conditions that have long-term, temporary or fluctuating effects. (Source: Canada Council for the Arts)

diversity

Differences in the lived experiences and perspectives of people that may include race, ethnicity, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical disability, mental disability, sex, gender identity or expression, sexual orientation, age, class, and/or socio-economic situations.

One person cannot be more diverse than another. Diversity is created when people who are different from one another come together, and includes everyone in the room.

(Source: University of British Columbia Equity and Inclusion Office)

equity

Equity is a principle and process that promotes fair conditions for all persons to fully participate in society. It recognizes that while all people have the right to be treated equally, not all experience equal access to resources, opportunities or benefits. Achieving equality does not necessarily mean treating individuals or groups in the same way, but may require the use of specific measures to ensure fairness. (Source: Canada Council for the Arts)

equity-seeking groups

Equity-seeking groups are communities that face significant collective challenges in participating in society. This marginalization could be created by attitudinal, historic, social and environmental barriers based on age, ethnicity, disability, economic status, gender, nationality, race, sexual orientation and transgender status, etc. Equity-seeking groups are those that identify barriers to equal access, opportunities and resources due to disadvantage and discrimination and actively seek social justice and reparation. (Source: Canada Council for the Arts)

inclusion

Inclusion is an active, intentional, and continuous process to address inequities in power and privilege, and build a respectful and diverse community that ensures welcoming spaces and opportunities to flourish for all.

Inclusion and Indigenization/Decolonization are two seemingly related concepts with distinct histories, contexts, and frames of reference. Inclusion is not a substitute for Indigenization/Decolonization.

(Source: University of British Columbia Equity and Inclusion Office)

not-for-profit society

An organization created and operated on a non-commercial basis to fulfill a specific need and purpose in a community. For purposes of applications to CRD Arts & Culture, a not-for-profit society must be incorporated and registered in good standing with the Province of BC Registry of Societies.

Participant in the Arts Service

A municipality or an electoral area that provides funding to support the development of the arts in the capital region through the CRD through CRD Arts & Culture Support Service. The current participating members are Saanich, Victoria, Oak Bay, Esquimalt, View Royal, Highlands, Metchosin, Sooke and Southern Gulf Islands Electoral Area.

projected year

The financial or year of programming that has not yet begun. Depending on the grant program, organizations may be asked to describe planned programming and provide estimated revenues and expenses for a projected year.

respectful environments

Respectful environments are free from discrimination, violence, harassment and sexual misconduct and in which all individuals are treated with respect and dignity. Policies and procedures are in place that protect and promote healthy environments at all stages of production and programming, noting that employers in British Columbia have specific legal obligations to prevent and respond to allegations and incidents of workplace harassment. Find resources and workshops at Respectful Arts Workplaces.

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Tel: 250.360.3215
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