CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
SUPPLY OF MEMBRANE BIOREACTOR (MBR) SYSTEM FOR
MAGIC LAKE ESTATES WASTEWATER UPGRADES
RFP NO. 2022-826

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from suppliers (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2022-826). The proposals will be evaluated for the selection of a supplier (or suppliers) with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for the supply and delivery of membrane bioreactor (MBR) system and ancillary items (collectively the “Goods”) for the Schooner Wastewater Treatment Plant, as well as related services for supervision of testing, training, and commissioning of the Goods.

Under this RFP, the CRD intends to select a Supplier to negotiate a Contract for the supply of the Goods and related services, based on the form of Contract attached as Appendix “D” to this RFP. The CRD’s requirements for the Goods and related services are described in the specifications included in the draft Contract.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Relationship of Supplier and the Installation Contractor

The CRD will be undertaking a separate procurement process to select an Installation Contractor for the installation of the MBR system and all ancillary equipment at the Magic Lake Wastewater Treatment Plant. The Installation Contractor, not the Supplier, will be responsible for supplying all necessary labour and goods to install and test the Goods supplied under this contract.

The Supplier is to assume full responsibility for protection and safekeeping of all Goods supplied under this Contract until such time as they are delivered to the Work Site, at which time the Owner or their designate will assume full responsibility for protection and safekeeping.

The Supplier is to certify in writing that the Installation Contractor has been instructed and has all required information on how to store the Goods on site to ensure that they will not be damaged. Certification shall be submitted to the Engineer a minimum of three (3) weeks prior to shipment of the Goods.

The Supplier is responsible to properly identify and tag all items supplied under this Contract sufficiently to prevent loss.

The Supplier shall provide instructions and certify that the Goods have been off-loaded, stored, installed, tested and commissioned in accordance with those instructions (see Certification Forms of the Specifications in Schedule 2 of Appendix D). The Supplier shall then take full responsibility for the guarantee as set out in Item 4.4 of the Appendix D, Schedule 1 - General Conditions.

Performance Security

Proposals shall be accompanied by a letter from a qualified/registered Guarantee Company indicating the willingness of the Guarantee Company to provide a Performance Security in the form of a bond in accordance with Appendix D, Schedule 1 - General Conditions.

 Insurance

The Proponent's attention is drawn to the provisions of Appendix D, Schedule 1 - General Conditions (in Appendix A) in which the details of the insurance required to be carried by the Supplier are specified.

Closing Time and Date for Submission of Proposals

The CRD will accept either a hard copy or an electronic submission.

Hard copy

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Electronic copy

Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance with the instructions contained herein, to the following email address:

Address: PurchasingIWS@crd.bc.ca

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.

On or before the following date and time (the “Closing Time”):

Time: 2:00 P.M. [local time]
Date: November 29, 2022

• The CRD reserves the right to extend the Closing Time at its sole discretion.
• Proposals must not be sent by fax.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

• Please use and reference the above RFP number on all correspondence.
• Proponents are advised to read and respond appropriately to all sections of the RFP.
• Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name: Shari McCreesh
Address: 479 Island Highway Victoria BC V9B 1H7
Telephone: 250-474-9528
Email: PurchasingIWS@crd.bc.ca

Inquiries should be made no less than seven (7) working days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) working days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

An information meeting is not applicable for this RFP.