CAPITAL REGIONAL DISTRICT

REQUEST FOR PROPOSAL
SOUTHERN GULF ISLANDS TRANSPORTATION SERVICE

RFP-SGI-2021-TRANSPORTATION

Instructions to Proponents

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. SGI-2021-03-Transportation). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals from qualified professionals to provide business case analysis and recommendations for the establishment of a Transportation Service in the Southern Gulf Islands Electoral Area.

There is a $60 000 budget for this work for a 10 month period. The District reserves the right to award in whole or in part.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Proponents may be awarded additional follow-up work without a competition.

Closing Time and Date for Submission of Proposals

The CRD will accept either a hard copy or an electronic submission.

Hard copy

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention:    Justine Starke
                     Manager of SGI Service Delivery

Address:      Capital Regional District 
                      625 Fisgard Street
                      Victoria BC V8W1R7

Electronic copy

Address:      jstarke@crd.bc.ca

On or before the following date and time (the “Closing Time”):

Time:           3:00 P.M. [local time]

Date:            February 08, 2021

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:                  Justine Starke
Address:              625 Fisgard Street, Victoria BC, V8V 1R7
Telephone:          1-250-360-3275
Email:                   jstarke@crd.bc.ca 

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.