Addendum No. 1 - Posted 28/10/2022

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. RP2022-017). The proposals will be evaluated for the selection of a qualified consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A” - Scope of Services.  

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for an Audit-type Dam Safety Review of the Humpback Dam including an assessment of Inflow Design Flood (IDF) conditions and an update of the OMS and DEP documents to reflect current CRD organizational structure and regulatory practice.

The Humpback Dam and reservoir is located at the west side of the City of Langford municipality within Sooke Hills Wilderness Regional Park (Lat.48.44834 Deg North; Long. 123.55510 Deg West). The Humpback Dam has a dam failure consequence classification of “high”. The project will consist of three (3) main phases of work: review available information and data, field review and evaluation.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept either a hard copy or an electronic submission.

Hard copy 

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention: Contracts Coordinator
                  Facilities Management & Engineering Services 

Address: Capital Regional District 
                 625 Fisgard Street,
                 Victoria, BC V8W 1R7

Electronic copy

Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address:

Address:  bdrew@crd.bc.ca

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.

On or before the following date and time (the “Closing Time”):

Time:           2:00 P.M. [local time]

Date:           04 November 2022

• The CRD reserves the right to extend the Closing Time at its sole discretion.
• Proposals must not be sent by fax

Not a Tender
This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

• Use and reference the above RFP number on all correspondence.
• Proponents are advised to read and respond appropriately to all sections of the RFP.
• Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:           Brad Drew, Facility Planner

Address:        490 Atkins Avenue, Victoria BC V9B 2Z8

Email:           bdrew@crd.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

This is an audit-type dam safety review to meet BC Dam Safety Office regulatory requirements. An information meeting is not applicable and will not be hosted by the CRD Representative under this RFP.