INSTRUCTIONS TO PROPONENTS

1.1 Invitation

The Capital Regional District (“CRD”) invites detailed proposals from contractors (the "Proponents" or “Contractor”) in strict accordance with these Proposal Documents (CRD, RFP No. 2022-744). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for the supply of heavy equipment and operators. The purpose of this Request for Proposal (RFP) is to select one or more qualified Proponent(s) to enter into a contract with the Capital Regional District, Integrated Water Services for the supply of heavy equipment with operators, or bare, on an “as and when needed” basis with no guarantee of a minimum, primarily within the Greater Victoria Water Supply Area (GVWSA).
The initial term of the agreement is for two (2) years with the option to extend the contract for three (3) additional one (1) year periods upon mutual agreement. The CRD reserves the right to award in whole or in part. Proponents may be awarded additional follow-on work without a further competition.
A Contract will not necessarily result from this Request for Proposal (“RFP”).

1.2 Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.

Hard copy
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention:   Alexandria Zayonc, Purchaser
Address:   Capital Regional District
                 479 Island Highway
                 Victoria, BC V9B 1H7

Electronic copy
Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address:
Address: PurchasingIWS@crd.bc.ca
Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.

On or before the following date and time (the “Closing Time”):
Time: 2:00 P.M. [local time]
Date: 09 February 2022

The CRD reserves the right to extend the Closing Time at its sole discretion.

1.3 Not a Tender
This is a Request for Proposal and not a tender call.