Invitation

The Capital Regional District (“CRD”) invites detailed proposals from contractors (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 051917). The proposals will be evaluated for the selection of contractor with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The CRD is seeking proposals for the provision of food services at Panorama Recreation Centre. The recreation centre consists of two arena ice sheets, an aquatic centre, weight room, fitness studio, tennis facility, squash courts and additional program space.

Panorama Recreation invites community service groups and private entities to submit proposals to provide food services for the contract period of September 1, 2017 to August 31, 2018.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept 3 copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:

Attention:      Melanie Alsdorf
                       Manager of Program Services
                       Panorama Recreation

Address:       
                       Capital Regional District
                       1885 Forest Park Drive
                       North Saanich, BC V8L 4A3
                       Fax:  250-656-3360

On or before the following date and time (the “Closing Time”):

Time:             4pm [local time]
Date:              5 June 2017

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender

This is a Request for Proposal and not a tender call.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:             Melanie Alsdorf
Address:        1885 Forest Park Drive. North Saanich, BC V8L 4A3
Fax:                 250-656-3360
Telephone:     250-655-2174
Email:             malsdorf@panoramarec.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

An information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.  At the time of issuance of this RFP a meeting has been scheduled as follows:

Date:           24 May 2017
Time:          10:00am (Local Time)
Date:           25 May 2017
Time:          4:30pm (Local Time)

Location:     Panorama Recreation Centre, 1885 Forest Park Drive, North Saanich BC
Phone:        250-656-7271