CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
Mayne Island Fallow Deer Management Strategy

RFP No. RFP-2019-RSP-001

Instructions to Proponents

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (RFP-2019-RSP-001).  The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The objective of the project is to consult with stakeholders and create a management strategy that identifies viable options for managing the fallow deer population on Mayne Island.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

A follow-on contract may be awarded to one or more Proponents without further competitive procurement.

Closing Time and Date for Submission of Proposals

The CRD will accept 2 copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:

Attention:      Justine Starke
                       Manager, Service Delivery
                       SGI Planning

Address:        Capital Regional District
                        625 Fisgard Street
                        Victoria, BC V8W 1R7
                        Fax:  250-360-3159

On or before the following date and time (the “Closing Time”):

Time:             4 p.m. PST
Date:             11 October 2019

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

If the proposal is provided to a potential proponent by CRD by invitation, each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP. Proponents who locate this RFP on BCBid.ca or CRD’s website, if available, are not required to complete the Receipt Confirmation Form.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Jeff Weightman
Address:        625 Fisgard Street
Fax:                250-360-3159
Telephone:    250-360-3162
Email:            jweightman@crd.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.          

Addenda

If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum to all Proponents of record that will be incorporated into and become a part of this RFP.  Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid.

Late Proposals
Proposals received after the Closing Time will not be accepted or considered.  Delays caused by any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time.  Proposals received after the Closing Time will be returned unopened to the Proponent.