CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
Island View Beach Regional Park Drainage Ditch and Coastal Berm Study
RFP NO. 2022-001

INSTRUCTIONS TO PROPONENTS

Invitation
The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2022-001). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”. The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for the Island View Beach Regional Park – Drainage Ditch and Coastal Berm Study. The District reserves the right to award the Contract in whole or in part. Proponents may be awarded additional follow-on work without a further competition. A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.

Hard copy
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location: Attention Linda Fogarty, Contracts Coordinator, Capital Regional District, 625 Fisgard Street, Victoria, BC  V8W 1R7

Electronic copy
Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address: Address: lwilson@crd.bc.ca

On or before the following date and time (the “Closing Time”):
Time: 3:00 P.M. [local time] Date: 23 February 2022.

Delays caused by any computer related issues will not be grounds of an extension of the Closing Time. Proposal received electronically with a time stamp after the Closing Time will not be considered. The CRD reserves the right to extend the Closing Time at its sole discretion. 

Proposals must not be sent by fax.

Not a Tender
This is a Request for Proposal and not a tender call.

Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name: Lynn Wilson
Address: 490 Atkins Avenue, Victoria BC V9B 2Z8
Telephone: 250-360-3369
Email: lwilson@crd.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD. Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting
The CRD Representative will host a non-mandatory information meeting to discuss the requirements of this RFP. At the time of issuance of this RFP, a meeting has been scheduled as follows:

Date: January 28, 2022 Time: 10:00 a.m. – 12:00 p.m.
Location: Island View Beach Regional Park, Group Picnic Shelter
Phone: 250-889-8029

Addenda
If the CRD determine that an amendment is required to this RFP, the CRD will issue a written addendum and it will be posted to BC Bid and CRD websites. The addendum(s) will be incorporated into and become a part of this RFP. Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid. It is the sole responsibility of the Respondents to check BC Bid and the CRD websites for addendum(s) prior to submittal.