November 24, 2020 - Addendum 1 Posted
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CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
Consulting Services For Bridge / Trestle Design & Construction Services On The Galloping Goose Regional Trail
RFP No. 20.20.07-01
Invitation
The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 20.20.07-01). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The purpose of this Request for Proposals is to solicit submissions from experienced and qualified consultant teams having experience in bridge and trestle design, repair, and construction that meets current CSA Bridge Code and BC MoTi standards for low volume roads.
The intent of this process is to engage with a consultant team that will lead the entire project from start to finish. At this time the CRD will be proceeding with Phase 1 of this work. Future phases related to the project may be awarded to the successful proponent contingent upon satisfactory performance, successful scope/fee negotiations, and providing the CRD obtains the necessary approvals and budget. It is anticipated the consulting team may require the following disciplines:
Closing Time and Date for Submission of Proposals
The CRD will accept four (4) copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:
Attention: Shari McCreesh
Contracts Coordinator
Parks & Environmental Services
Address: Capital Regional District
625 Fisgard Street, PO Box 1000
Victoria, BC V8W 2S6
Fax: 250-360-3270
On or before the following date and time (the “Closing Time”):
Time: 12:00 noon local time
Date: 2 December 2020
The CRD reserves the right to extend the Closing Time at its sole discretion. Proposals sent by fax or electronically will not be excepted.
Not a Tender
This is a Request for Proposal and not a tender call.
Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.
Failure to return the attached Receipt Confirmation Form to the CRD Representative listed on the form within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.
Please use and reference the above RFP number on all correspondence. Proponents are advised to read and respond appropriately to all sections of the RFP. Incomplete proposals may be rejected at the sole discretion of the CRD.
Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Ben Martin, P.Eng.
Address: 625 Fisgard Street, PO Box 1000
Fax: 250-360-3270
Telephone: 250-360-3242
Email: bmartin@crd.bc.ca
Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
Information Meeting
An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.
Addenda
If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum to all Proponents of record that will be incorporated into and become a part of this RFP. Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid.