CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
HARTLAND LANDFILL NEIGHBOURHOOD INTERSECTION IMPROVEMENT STUDY
RFP No. 30.21.07-01
Instructions to Proponents
Invitation
The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 30.21.07-01). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The Capital Regional District (CRD) is requesting proposals from qualified firms interested in conducting a Hartland Landfill Neigbourhood Intersection Improvement Study (HNIIS). The CRD would like to understand potential safety and operational improvements that may be required at five key road/trail intersections associated with the concept of moving the existing primary commercial waste hauling access to Hartland Landfill (HLF) from Hartland Avenue to Willis Point Road.
A Contract will not necessarily result from this Request for Proposal (“RFP”).
Closing Time and Date for Submission of Proposals
The CRD will accept five (5) hardcopies of each proposal and one (1) electronic copy of the Technical Proposal Only (in searchable PDF format on a USB) of each proposal, in accordance with the instructions contained herein, at the following specific physical location:
Attention:
Shari McCreesh
Contracts Coordinator
Facilities Management & Engineering Services
Address:
Capital Regional District
625 Fisgard Street, PO Box 1000
Victoria, BC V8W 2S6
Fax: (250) 360-3270
On or before the following date and time (the “Closing Time”):
Time: 2:00:00 pm [local time]
Date: 18 August 2021
The CRD reserves the right to extend the Closing Time at its sole discretion.
Proposals must not be sent by fax or electronically.
Not a Tender
This is a Request for Proposal and not a tender call.
Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.
Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.
Please use and reference the above RFP number on all correspondence.
Proponents are advised to read and respond appropriately to all sections of the RFP.
Incomplete proposals may be rejected at the sole discretion of the CRD.
Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Joshua Frederick, P.Eng.
Address: 625 Fisgard Street, PO Box 1000, Victoria BC
Fax: 250-360-3270
Telephone: 250-360-3097
Email: jfrederick@crd.bc.ca
Inquiries will be accepted until 12:00 pm, August 11, 2021. The CRD reserves the right not to respond to inquiries made after 12:00 pm, August 11, 2021. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
.Information Meeting
A mandatory information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP. At the time of issuance of this RFP a meeting has been scheduled as follows:
Date: 4 August 2021
Time: From 1;00 pm to 2:30 pm (Local Time)
Location: Hartland Landfill, 1 Hartland Avenue
Phone: 250-360-3641
Proponents are asked to bring the following personal protective equipment: hard hat, Visy vest, steel toed footwear.
Proponents attending the mandatory information meeting must confirm their attendance with the contact listed in 1.5 above.
Addenda
If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum to all Proponents of record that will be incorporated into and become a part of this RFP. Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid.
Late Proposals
Proposals received after the Closing Time will not be accepted or considered. Delays caused by any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time. Proposals received after the Closing Time will be returned unopened to the Proponent.