CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
CRD Drinking Water Safety Plan Consulting Services
RFP No. EPro2016-093
Instructions to Proponents
The Capital Regional District (“CRD”) invites detailed proposals from contractors/consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. EPro2016-093). The proposals will be evaluated for the selection of a contractor(s) / consultant (s) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The objective of this project is to develop a Drinking Water Safety Plan (DWSP) with specific focus on risks to water quality for the CRD-operated water infrastructure. Developing a DWSP for the CRD water system is a proactive initiative to assess risks to the drinking water quality and to help augment existing programs aimed at ensuring the reliability and safety of drinking water throughout the CRD service area in Greater Victoria.
The work shall encompass a holistic assessment of water quality risks from catchments to water treatment techniques and water distribution systems. The multiple barrier assessment shall amalgamate into a risk management document (i.e. DWSP) that will help inform risk mitigation and contingency planning measures, alongside monitoring and operational program improvements to ensure the delivery of safe and reliable drinking water.
A Contract will not necessarily result from this Request for Proposal (“RFP”).
Closing Time and Date for Submission of Proposals
The CRD will accept proposals, in accordance with the instructions contained herein, at the following specific physical location:
Attention: Christoph Moch
Manager, Water Quality Operations
Address: Capital Regional District
479 Island Highway, Victoria, BC, V9B 1H7
On or before the following date and time (the “Closing Time”):
Time: 4:00 PM [local time]
Date: 29 July 2016
The CRD reserves the right to extend the Closing Time at its sole discretion.
Proposals must not be sent by fax or electronically.
Not a Tender
This is a Request for Proposal and not a tender call.
Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.
Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 a minimum of ten (10) days prior to the stated closing date may result in no further communication regarding this RFP.
Please use and reference the above RFP number on all correspondence.
Proponents are advised to read and respond appropriately to all sections of the RFP.
Incomplete proposals may be rejected at the sole discretion of the CRD.
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Christoph Moch
Address: 625 Fisgard Street, PO Box 1000, Victoria, BC, V8W 2S6
Alternate: Kristi Wilson
Inquiries should be made no less than ten (10) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than ten (10) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.