March 24, 2023 - Addendum 1 Posted
April 11, 2023 - Addendum 2 Posted
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CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL
SUPPLY AND DELIVERY OF SODIUM HYPOCHLORITE &
AQUA AMMONIA
RFP NO. 2023-872
Invitation
The Capital Regional CRD (CRD) invites detailed proposals from Supply Contractors (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2023-872). The proposals will be evaluated for the selection of a Supply Contractor with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix A – Scope of Services.
The Capital Regional CRD (CRD), hereinafter referred to as the "CRD”, invites proposals for:
- The assured annual continuous supply, delivery and offloading of approximately 950,000 litres of bulk 12% trade sodium hypochlorite and 140,000 Kg of bulk 19% trade aqua ammonia for use as a drinking water disinfectant (“the Goods”).
- The quantities are estimated annual amounts
- The CRD reserves the right to award in whole or in part.
Delivery Points:
- Goldstream Sodium Hypochlorite Storage Facility
Address: 3182 – Niagara Main Road, Victoria - Goldstream Ammonia Storage Facility
Address: 3093 – Niagara Main Road, Victoria
The quantities are estimated annual amounts, initially for a two (2) year period with the option to extend the contract for three (3) additional one (1) year periods upon mutual agreement. The CRD reserves the right to award in whole or in part.
A Contract will not necessarily result from this Request for Proposal (“RFP”).
Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.
Hard Copy:
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:
Attention: Shari McCreesh, Purchaser
Address: Capital Regional District
Integrated Water Services
479 Island Highway
Victoria BC V9B 1H7
Fax: 250-474-9659
Electronic Copy:
Address: PurchasingIWS@crd.bc.ca
On or before the following date and time (the “Closing Time”):
Time: 2:00 pm [local time]
Date: April 13, 2023
The CRD reserves the right to extend the Closing Time at its sole discretion.
- Proposals must not be sent by fax.
- Proposals sent via email must be RECEIVED by close. Time of receipt will be based on the time/date of the inbox of the email address indicated within section 1.2
Not a Tender
This is an RFP and not a tender call.
Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.
- Please use and reference the above RFP number on all correspondence.
- Proponents are advised to read and respond appropriately to all sections of the RFP.
- Incomplete proposals may be rejected at the sole discretion of the CRD.
Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Shari McCreesh, Purchaser
Address: 479 Island Highway Victoria BC V9B 1H7
Fax: 250-474-9659
Telephone: 250-474-9674
Email: smccreesh@crd.bc.ca
Inquiries should be made no less than seven (7) calendar days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) calendar days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
Information Meeting
An information meeting is not applicable and so will not be hosted by the CRD.