September 20, 2021: Addendum No 2 - Q&A
September 16, 2021: Addendum No 1 - extension of deadline to September 28, 2021

1. INSTRUCTIONS TO PROPONENTS

1.1 Invitation

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2021-715). The proposals will be evaluated for the selection of a consultant(s) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, provides small craft harbours (docks) at 12 locations in the Southern Gulf Islands (SGI) and Swartz Bay. These harbours provide a vital link to island community residents and visitors by providing moorage, access points for supplies, mail deliveries and water taxies. The CRD is seeking proposals from individuals or companies to act as Wharfinger for the dock at Miners’ Bay on Mayne Island.

NOTE: THIS RFP IS FOR MINER’S BAY, MAYNE ISLAND ONLY

The initial term of the Contract will be for a two (2) year period with the option to extend the contract for three (3) additional one (1) year periods upon mutual agreement. The District reserves the right to award in whole or in part. Proponents may be awarded additional follow-on work without a further competition.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

1.2 Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.

Hard copy
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention
Alexandria Zayonc Purchaser
Integrated Water Services

Address
Capital Regional District
479 Island Highway
Victoria BC V9B 1H7
Fax: 250-474-9659

Electronic copy
Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files), in accordance to the instructions contained herein, to the following email address:
Address: PurchasingIWS@CRD.BC.CA

Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.

On or before the following date and time (the “Closing Time”):
Time: 2:00 P.M. [local time]
Date: 22 September 2021
• The CRD reserves the right to extend the Closing Time at its sole discretion.
• Proposals must not be sent by fax.

1.3 Not a Tender
This is a Request for Proposal and not a tender call.

1.4 Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.
• Please use and reference the above RFP number on all correspondence.
• Proponents are advised to read and respond appropriately to all sections of the RFP.
• Incomplete proposals may be rejected at the sole discretion of the CRD.

1.5 Inquiries
All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name: Alexandria Zayonc
Address: 479 Island Highway Victoria BC V9B 1H7
Fax: 250-474-9659
Telephone: 250-474-9674
Email: azayonc@crd.bc.ca