January 17, 2019 - Addendum 1 Posted
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CAPITAL REGIONAL DISTRICT
REQUEST FOR PROPOSAL

Durrance Lake Dam Upgrade Design

RFP No. 18-1960R

Instructions to Proponents

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 18-1960R).  The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A” and summarized below.

The CRD is issuing an RFP seeking engineering services to design, in consultation with consultants working on an environmental assessment of the lake and surrounding lands, upgrades to the Durrance Lake Dam to meet BC Dam Safety Regulations and the 2013 Canadian Dam Safety Association (CDA) Dam Safety Guidelines. The consultant will be required to assess three potential reservoir operating level options.  For each of the three options, the consultant must provide a conceptual design and class D construction cost estimate.  In consultation with the CRD, the consultant must then identify a preferred reservoir operating level and develop a tender ready design for the preferred option, including a Class A construction cost estimate construction drawings, contract specifications and a construction environmental management plan.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept three (3) copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:

Attention:     Garth Campbell, C. Tech.
                         Project Manager
                         Environmental Engineering, Parks & Environmental Services

Address:        Capital Regional District
                         625 Fisgard Street
                         Victoria, BC  V8W 1R7
                         Fax:  250-360-3270

On or before the following date and time (the “Closing Time”):

Time:             2:30 p.m. [local time]
Date:             1 February 2019

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Garth Campbell
Address:        625 Fisgard Street, Victoria, BC  V8W 1R7
Fax:                250-360-3270
Telephone:    250-360-3054
Email:             gcampbell@crd.bc.ca

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

A mandatory information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.  At the time of issuance of this RFP a meeting has been scheduled as follows:

Date:            8 January 2019
Time:           10:30 a.m. to 12:00 p.m. (Local Time)
Location:     Parking lot for Durrance Lake at the end of Ross Durrance Road.
Phone:        250-360-3054/250-888-9974