Rehabilitation of the Todd Creek Trestle Galloping Goose Regional Trail - Near Sooke B.C.

Jun 26, 2018, 04:45 PM
Project manager:
Brad Drew
Contact person:
Brad Drew
Project manager phone:
(250) 360-3367
Contact person phone:
(250) 360-3367
Project ID:
Jun 26, 2018, 04:50 PM
Jul 30, 2018, 02:00 PM
Approx. Time Left:
Regional Parks
Project Status:
Tender Type:
Request for Proposal

Awarded to:

Project Description:

July 12, 2018 - Addendum 1 posted
July 18, 2018 - Addendum 2 posted




RFP No. 18-1958

Instructions to Proponents


The CRD is undertaking a rehabilitation of the Todd Creek Trestle Bridge (Trestle) near Sooke, B.C.  The all-timber Trestle’s bents, bracing, and stringers have deteriorated over the past 60 years and an inspection in summer 2017 indicated it was no longer safe for public use. The CRD is seeking specialized trades to replace the deteriorated timbers with new or recycled timber members (‘the Project’). This Project requires experienced trades-people to undertake the work.

The Capital Regional District (“CRD”) invites detailed proposals from contractors (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 18-1958).  The proposals will be evaluated for the selection of a contractor (or contractors) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept five (5) copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:

Attention:      Stephen May, P.Eng.
                       Senior Manager, Facilities Management & Engineering Services
                       Parks & Environmental Services Department
Address:        Capital Regional District
                       625 Fisgard Street
                       Victoria, BC  V8W 1R7
                       Fax:  250-360-3270

On or before the following date and time (the “Closing Time”):

Time:             2:00 p.m. [local time]
Date:             23 July 2018

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.


All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Brad Drew, Project Manager 
Address:        490 Atkins Avenue, Langford, BC 
Fax:                250-478-5416
Telephone:    250-360-3367

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

A mandatory information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.  At the time of issuance of this RFP a meeting has been scheduled as follows:

Date:           4 July 2018
Time:          From 10:00a.m. to 1:00 p.m.   (Local Time)
Location:    Sooke Potholes Regional Park – ‘Old Lodge Site’ Parking Area
        250-818-0287 or General Parks Office: 250-360-3344

Proponents will meet at the ‘Old Lodge Site’ identified on the enclosed map.


If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum to all Proponents of record that will be incorporated into and become a part of this RFP.  Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid.

Late Proposals

Proposals received after the Closing Time will not be accepted or considered.  Delays caused by any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time.  Proposals received after the Closing Time will be returned unopened to the Proponent.

Additional Documents:
Additional documents are no longer available for viewing.

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