Macaulay and Clover Point Outfalls Wastewater and Marine Environment Program Comprehensive Review 2010-2018

Oct 3, 2019, 02:24 PM
Project manager:
Shirley Lyons
Contact person:
Shirley Lyons
Project manager phone:
Contact person phone:
Project ID:
Oct 3, 2019, 02:10 PM
Nov 7, 2019, 12:00 PM
Approx. Time Left:
Environmental Protection
Project Status:
Tender Type:
Request for Proposal

Awarded to:
Hatfield Consultants Partnership

Project Description:

October 15, 2019 - Addendum 1 Posted
October 18, 2019 - Addendum 2 Posted
October 21, 2019 - Addendum 3 Posted
October 24, 2019 - Addendum 4 Posted
October 24, 2019 - Addendum 5 Posted
October 24, 2019 - Addendum 6 Posted
October 28, 2019 - Addendum 7 Posted


 Macaulay and Clover Point Outfalls Wastewater and Marine Environment Program Comprehensive Review (2010-2018)

RFP No. EPRO2019-177

Instructions to Proponents


The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. EPRO2019-177).  The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The objective of this project is to undertake a statistical analysis, risk assessment and monitoring program design review using data collected from 2010-2018 as part of the Macaulay and Clover Points Wastewater and Marine Environment Program (WMEP).  This work must incorporate or compare to historical data and trends from the 1990 to 2009 time period using similar assessment methodologies and determine whether there have been any significant changes over time or space.  

The evaluation must include all components of the WMEP, any existing annual, summary or trend reports, additional data analyses as required, and comparison of CRD results to those of other jurisdictions.  The evaluation and results must be summarized in a comprehensive report that will be shared with the British Columbia Ministry of Environment & Climate Change Strategy in fulfillment of the CRD’s commitments as part of the monitoring program.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Proponents should be aware that a follow-up contract may be awarded to proponents without further competition procurement.

Closing Time and Date for Submission of Proposals

The CRD will accept three copies of each proposal and one copy on a USB flash drive, in accordance with the instructions contained herein, at the following specific physical location:

Attention:      Shirley Lyons
                       Environmental Science Officer
                       Environmental Protection

Address:        Capital Regional District
                        625 Fisgard Street
                        Victoria, BC  V8W 2S6

On or before the following date and time (the “Closing Time”):

Time:             12:00 pm [local time]
Date:              7 November 2019

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents
Each Proponent will ensure it provides its correct name, address, email address, telephone and number to the CRD at the time the Proponent receives a set of Proposal Documents.

Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.


All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Shirley Lyons

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.


If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum to all Proponents of record that will be incorporated into and become a part of this RFP.  Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid.

Late Proposals
Proposals received after the Closing Time will not be accepted or considered.  Delays caused by any delivery, courier or mail service(s) will not be grounds for an extension of the Closing Time.  Proposals received after the Closing Time will be returned unopened to the Proponent.

Additional Documents:
Additional documents are no longer available for viewing.

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