Asset Management Plan for Facilities Management 2018

Oct 26, 2018, 04:24 PM
Project manager:
Tony Nakata
Contact person:
Tony Nakata
Project manager phone:
(250) 360-3203
Contact person phone:
(250) 360-3203
Project ID:
Oct 26, 2018, 12:00 AM
Nov 28, 2018, 02:00 PM
Approx. Time Left:
Environmental Engineering
Project Status:
Under Review
Tender Type:
Request for Proposal

Awarded to:

Project Description:
November 14, 2018 - Addendum 1 Posted
November 19, 2018 - Addendum 2 Posted


RFP No. 18-1978

Instructions to Proponents


The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 18-1978).  The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The objective of this project is to provide an Asset Management Plan for each of four (4) buildings in the CRD Facilities Management portfolio.  Each building will require a condition assessment to establish a baseline.  These will provide an organized framework that will allow the CRD to develop a long term plan for systems building renewals.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept four (4) copies of each proposal, in accordance with the instructions contained herein, at the following specific physical location:

Attention:      Tony Nakata, P.Eng.
                       Project Engineer
                       Facilities Management & Engineering Services
                       Address:        Capital Regional District
                       625 Fisgard Street
                       Victoria, BC  V8W 1R7
                       Fax:  (250) 360-3270

On or before the following date and time (the “Closing Time”):

Time:             2:00 p.m. [local time]
Date:             28 November 2018

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax or electronically.

Not a Tender
This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Failure to return the attached Receipt Confirmation Form to the CRD Representative listed in section 1.5 within five (5) days of receiving the Proposal Documents may result in no further communication regarding this RFP.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.


All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”).  Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Tony Nakata, Project Engineer
Address:        625 Fisgard Street
Fax:               (250) 360-3270
Telephone:     (250) 360-3203

Inquiries should be made no less than seven (7) days prior to Closing Time.  The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time.  Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative.  If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents.  No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

An information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.  This is a non-mandatory meeting but proponents are strongly encouraged to attend.  At the time of issuance of this RFP a meeting has been scheduled as follows:

Date:           6 November 2018
Time:          1:00 p.m. (Local Time)
Location:     625 Fisgard Street, Room 387
Phone:        250-360-3203

Additional Documents:
Additional documents exist that can be accessed by a logged-in/registered user for viewing.

(As a Registered Vendor, this will subscribe you to all updates made to CRD Business Opportunities - Asset Management Plan for Facilities Management 2018)

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